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Mandatory
Recommended
Good to have
Product Artwork Folder
Low resolution point-of-sale artwork (PDF/JPG/PNG format – all faces on the printed packaging containing information)
Promotional artwork (off-pack)
Product Certifications Folder
- This is any official certification, approval certificates from 3rd party endorsements. An example could be vegan society logo.
- A company statement declaring that the product meets food safety standards or relevant documentation i.e. HACCP system in place and or GFSI certified manufacturing.
Product Registrations Folder
- Confirmation of notification to relevant authorities for fortified foods (in certain markets)
- Confirmation of Extended Producer Responsibility (EPR) registration requirements
- 3rd party certificates or endorsements
Product Specification Folder
- Finished product specification details such as recipe, allergens, weights, nutrition, micro limits, packaging, shelf life.
- Product specific supporting documentation/ statements from manufacturers i.e. GMO statements, allergen risk assessments.
Quality assessment documentation and tolerances that help support the quality of the product.
Product Testing Folder
- Any testing specified in the regulations and directives relating to your product i.e. gluten free claims, sulphite testing.
- Analytical testing i.e., nutrition, microbiological testing.
- Shelf-life results
- Organoleptic data
Remember to complete the Product Schedule by adding each product’s unique reference and name. This should align with the product file name in the Product Schedule. You can find guidance for this step in your Product Schedule.
Once your product has been fully approved and signed off, you may proceed with shipping to your intended markets. Do not ship the product before receiving written approval; doing so renders your product non-compliant and illegal.
Glossary of Terms and Definitions.
Glossary of Terms and Definitions.
3rd party certificates or endorsements
e.g. FSC certificate of sustainable wood/paper supplied, quality endorsements. Please only upload certification or confirmation of endorsements or registrations into this folder. Test certification and test reports need to be filed in the dedicated ‘Product Testing’ sub-folder.
The Bill of Materials offers a detailed breakdown of the materials and quantities required to construct the product, including everything up to point-of-sale packaging. It ensures that all supporting documentation accurately represents the complete product. In addition to aiding compliance and quality assurance, the BoM serves future purposes, such as tracking packaging waste for billing. Overall, it demonstrates effective product management and control throughout the development process.
Compliance testing
Screening for ingredients/substances prohibited in the EU/UK market as a minimum.
Extended Producer Responsibility (EPR) registration requirements
Packaging Waste
Health and Safety testing
Stability, Compatibility and Microbiological testing where appropriate.
Off-Pack Copy
Supporting information that is not supplied with the product at point-of-sale, for example online support pages.
Product Specification:
This maps out the composition i.e. recipe, allergens, weights, nutrition, micro-limits, packaging and shelf-life.
Risk assessments:
Addressing foreseeable use and mis-use of the product and confirming what testing and product development is in place to engineer out any identified risks.